FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD Sep 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	31,395k	31,544k	+149k	+0.5%
Off-hire	−1,559k	−1,997k	−438k	−28.1%
Net hire revenue	29,836k	29,546k	−290k	−1.0%
Crew	−9,828k	−10,084k	−256k	−2.6%
Running cost	−7,705k	−7,901k	−196k	−2.5%
Supplies	−1,387k	−1,384k	+3k	+0.2%
Repairs & maintenance	−1,695k	−1,756k	−61k	−3.6%
Lubricants	−925k	−1,036k	−111k	−12.0%
Insurance	−1,079k	−1,082k	−4k	−0.3%
Communications & IT	−308k	−308k	+1k	+0.2%
Port costs	−771k	−768k	+3k	+0.4%
Certificates & surveys	−462k	−464k	−1k	−0.3%
Spare parts	−1,079k	−1,104k	−25k	−2.3%
Bareboat leases	−1,365k	−1,365k	0k	+0.0%
Drydock provision	−1,602k	−1,602k	0k	+0.0%
Vessel operating result	9,336k	8,595k	−741k	−7.9%
G&A · Finance	−360k	−360k	0k	+0.1%
G&A · Operations	−540k	−537k	+3k	+0.6%
G&A · HR	−180k	−180k	0k	−0.1%
G&A · IT	−270k	−310k	−40k	−14.9%
G&A · Management	−450k	−447k	+3k	+0.6%
EBITDA	7,536k	6,761k	−775k	−10.3%
Depreciation	−4,509k	−4,509k	0k	+0.0%
EBIT	3,027k	2,252k	−775k	−25.6%
Net interest	−1,620k	−1,803k	−183k	−11.3%
Income tax (simplified, 25%)	−352k	−112k	+239k	+68.1%
Net result	1,055k	337k	−718k	−68.1%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.