FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · Sep 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	3,450k	3,461k	+11k	+0.3%
Off-hire	−345k	−377k	−33k	−9.5%
Net hire revenue	3,106k	3,084k	−22k	−0.7%
Crew	−1,080k	−1,121k	−41k	−3.8%
Running cost	−853k	−866k	−13k	−1.5%
Supplies	−154k	−152k	+1k	+0.8%
Repairs & maintenance	−188k	−188k	0k	+0.1%
Lubricants	−102k	−119k	−17k	−16.2%
Insurance	−119k	−119k	+1k	+0.8%
Communications & IT	−34k	−34k	0k	+1.0%
Port costs	−85k	−85k	+1k	+1.0%
Certificates & surveys	−51k	−50k	+1k	+2.3%
Spare parts	−119k	−121k	−1k	−0.9%
Bareboat leases	−150k	−150k	0k	+0.0%
Drydock provision	−178k	−178k	0k	+0.0%
Vessel operating result	844k	768k	−76k	−9.0%
G&A · Finance	−40k	−40k	0k	−0.2%
G&A · Operations	−60k	−60k	0k	+0.5%
G&A · HR	−20k	−20k	0k	+0.9%
G&A · IT	−30k	−37k	−7k	−22.7%
G&A · Management	−50k	−51k	−1k	−1.8%
EBITDA	644k	561k	−83k	−13.0%
Depreciation	−501k	−501k	0k	+0.0%
EBIT	143k	60k	−83k	−58.3%
Net interest	−180k	−199k	−19k	−10.5%
Income tax (simplified, 25%)	0k	0k	0k	—
Net result	−37k	−139k	−102k	−277.3%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.