FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD Aug 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	27,945k	28,083k	+138k	+0.5%
Off-hire	−1,215k	−1,620k	−406k	−33.4%
Net hire revenue	26,731k	26,463k	−268k	−1.0%
Crew	−8,748k	−8,962k	−214k	−2.5%
Running cost	−6,852k	−7,035k	−183k	−2.7%
Supplies	−1,233k	−1,232k	+2k	+0.1%
Repairs & maintenance	−1,507k	−1,569k	−62k	−4.1%
Lubricants	−822k	−917k	−94k	−11.5%
Insurance	−959k	−964k	−5k	−0.5%
Communications & IT	−274k	−274k	0k	+0.1%
Port costs	−685k	−683k	+2k	+0.3%
Certificates & surveys	−411k	−414k	−3k	−0.6%
Spare parts	−959k	−983k	−24k	−2.5%
Bareboat leases	−1,215k	−1,215k	0k	+0.0%
Drydock provision	−1,424k	−1,424k	0k	+0.0%
Vessel operating result	8,492k	7,827k	−665k	−7.8%
G&A · Finance	−320k	−320k	0k	+0.1%
G&A · Operations	−480k	−477k	+3k	+0.6%
G&A · HR	−160k	−160k	0k	−0.2%
G&A · IT	−240k	−273k	−33k	−13.9%
G&A · Management	−400k	−396k	+4k	+0.9%
EBITDA	6,892k	6,200k	−692k	−10.0%
Depreciation	−4,008k	−4,008k	0k	+0.0%
EBIT	2,884k	2,192k	−692k	−24.0%
Net interest	−1,440k	−1,604k	−164k	−11.4%
Income tax (simplified, 25%)	−361k	−147k	+214k	+59.3%
Net result	1,083k	441k	−642k	−59.3%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.