FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD Jul 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	24,380k	24,486k	+106k	+0.4%
Off-hire	−1,100k	−1,556k	−456k	−41.5%
Net hire revenue	23,281k	22,930k	−350k	−1.5%
Crew	−7,632k	−7,796k	−164k	−2.2%
Running cost	−5,972k	−6,131k	−159k	−2.7%
Supplies	−1,075k	−1,072k	+3k	+0.3%
Repairs & maintenance	−1,314k	−1,370k	−56k	−4.3%
Lubricants	−717k	−794k	−77k	−10.8%
Insurance	−836k	−840k	−4k	−0.4%
Communications & IT	−239k	−238k	+1k	+0.3%
Port costs	−597k	−595k	+2k	+0.3%
Certificates & surveys	−358k	−361k	−3k	−0.7%
Spare parts	−836k	−861k	−25k	−3.0%
Bareboat leases	−1,060k	−1,060k	0k	+0.0%
Drydock provision	−1,246k	−1,246k	0k	+0.0%
Vessel operating result	7,371k	6,697k	−673k	−9.1%
G&A · Finance	−280k	−281k	−1k	−0.3%
G&A · Operations	−420k	−417k	+3k	+0.7%
G&A · HR	−140k	−140k	0k	−0.2%
G&A · IT	−210k	−237k	−27k	−13.0%
G&A · Management	−350k	−347k	+3k	+1.0%
EBITDA	5,971k	5,275k	−696k	−11.6%
Depreciation	−3,507k	−3,507k	0k	+0.0%
EBIT	2,464k	1,768k	−696k	−28.2%
Net interest	−1,260k	−1,403k	−143k	−11.4%
Income tax (simplified, 25%)	−301k	−91k	+210k	+69.7%
Net result	903k	274k	−629k	−69.7%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.