FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · Jul 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	3,565k	3,586k	+21k	+0.6%
Off-hire	−115k	−98k	+17k	+14.9%
Net hire revenue	3,450k	3,489k	+39k	+1.1%
Crew	−1,116k	−1,161k	−45k	−4.1%
Running cost	−878k	−894k	−15k	−1.7%
Supplies	−158k	−156k	+2k	+1.2%
Repairs & maintenance	−193k	−195k	−2k	−0.9%
Lubricants	−105k	−123k	−17k	−16.4%
Insurance	−123k	−123k	0k	+0.1%
Communications & IT	−35k	−35k	0k	+0.7%
Port costs	−88k	−87k	+1k	+0.8%
Certificates & surveys	−53k	−53k	0k	−0.2%
Spare parts	−123k	−122k	+1k	+0.9%
Bareboat leases	−155k	−155k	0k	+0.0%
Drydock provision	−178k	−178k	0k	+0.0%
Vessel operating result	1,123k	1,101k	−22k	−2.0%
G&A · Finance	−40k	−40k	0k	−0.5%
G&A · Operations	−60k	−58k	+2k	+3.0%
G&A · HR	−20k	−20k	0k	−0.4%
G&A · IT	−30k	−35k	−5k	−17.8%
G&A · Management	−50k	−50k	0k	−0.1%
EBITDA	923k	897k	−26k	−2.8%
Depreciation	−501k	−501k	0k	+0.0%
EBIT	422k	396k	−26k	−6.1%
Net interest	−180k	−202k	−22k	−12.2%
Income tax (simplified, 25%)	−60k	−48k	+12k	+19.7%
Net result	181k	145k	−36k	−19.7%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.