FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD Jun 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	20,815k	20,900k	+85k	+0.4%
Off-hire	−985k	−1,458k	−473k	−48.1%
Net hire revenue	19,831k	19,442k	−389k	−2.0%
Crew	−6,516k	−6,635k	−119k	−1.8%
Running cost	−5,093k	−5,237k	−144k	−2.8%
Supplies	−917k	−915k	+1k	+0.2%
Repairs & maintenance	−1,121k	−1,175k	−54k	−4.9%
Lubricants	−611k	−671k	−60k	−9.8%
Insurance	−713k	−717k	−4k	−0.5%
Communications & IT	−204k	−203k	0k	+0.2%
Port costs	−509k	−508k	+1k	+0.2%
Certificates & surveys	−306k	−308k	−2k	−0.8%
Spare parts	−713k	−739k	−26k	−3.7%
Bareboat leases	−905k	−905k	0k	+0.0%
Drydock provision	−1,068k	−1,068k	0k	+0.0%
Vessel operating result	6,248k	5,597k	−652k	−10.4%
G&A · Finance	−240k	−241k	−1k	−0.3%
G&A · Operations	−360k	−359k	+1k	+0.3%
G&A · HR	−120k	−120k	0k	−0.1%
G&A · IT	−180k	−202k	−22k	−12.2%
G&A · Management	−300k	−297k	+3k	+1.2%
EBITDA	5,048k	4,378k	−670k	−13.3%
Depreciation	−3,006k	−3,006k	0k	+0.0%
EBIT	2,042k	1,372k	−670k	−32.8%
Net interest	−1,080k	−1,201k	−121k	−11.2%
Income tax (simplified, 25%)	−241k	−43k	+198k	+82.2%
Net result	722k	128k	−593k	−82.2%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.