FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · Jun 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	3,450k	3,470k	+20k	+0.6%
Off-hire	−115k	−168k	−53k	−46.1%
Net hire revenue	3,335k	3,302k	−33k	−1.0%
Crew	−1,080k	−1,116k	−36k	−3.3%
Running cost	−848k	−868k	−19k	−2.3%
Supplies	−153k	−155k	−3k	−1.7%
Repairs & maintenance	−187k	−186k	+1k	+0.3%
Lubricants	−102k	−117k	−15k	−14.6%
Insurance	−119k	−120k	−1k	−1.2%
Communications & IT	−34k	−34k	0k	−0.1%
Port costs	−85k	−85k	0k	−0.1%
Certificates & surveys	−51k	−51k	0k	−0.5%
Spare parts	−119k	−119k	−1k	−0.5%
Bareboat leases	−150k	−150k	0k	+0.0%
Drydock provision	−178k	−178k	0k	+0.0%
Vessel operating result	1,079k	990k	−89k	−8.2%
G&A · Finance	−40k	−41k	−1k	−2.1%
G&A · Operations	−60k	−60k	0k	+0.6%
G&A · HR	−20k	−19k	+1k	+2.8%
G&A · IT	−30k	−36k	−6k	−20.7%
G&A · Management	−50k	−50k	0k	+0.6%
EBITDA	879k	784k	−94k	−10.8%
Depreciation	−501k	−501k	0k	+0.0%
EBIT	378k	283k	−94k	−25.0%
Net interest	−180k	−201k	−21k	−11.8%
Income tax (simplified, 25%)	−49k	−20k	+29k	+58.6%
Net result	148k	61k	−87k	−58.6%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.