FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD May 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	17,365k	17,430k	+65k	+0.4%
Off-hire	−870k	−1,290k	−420k	−48.3%
Net hire revenue	16,496k	16,140k	−356k	−2.2%
Crew	−5,436k	−5,519k	−83k	−1.5%
Running cost	−4,245k	−4,369k	−124k	−2.9%
Supplies	−764k	−760k	+4k	+0.5%
Repairs & maintenance	−934k	−989k	−55k	−5.9%
Lubricants	−509k	−555k	−45k	−8.9%
Insurance	−594k	−597k	−2k	−0.4%
Communications & IT	−170k	−169k	+1k	+0.3%
Port costs	−425k	−423k	+1k	+0.3%
Certificates & surveys	−255k	−257k	−2k	−0.9%
Spare parts	−594k	−620k	−26k	−4.3%
Bareboat leases	−755k	−755k	0k	+0.0%
Drydock provision	−890k	−890k	0k	+0.0%
Vessel operating result	5,169k	4,607k	−563k	−10.9%
G&A · Finance	−200k	−200k	0k	+0.1%
G&A · Operations	−300k	−299k	+1k	+0.2%
G&A · HR	−100k	−101k	−1k	−0.7%
G&A · IT	−150k	−166k	−16k	−10.5%
G&A · Management	−250k	−247k	+3k	+1.3%
EBITDA	4,169k	3,594k	−575k	−13.8%
Depreciation	−2,505k	−2,505k	0k	+0.0%
EBIT	1,664k	1,089k	−575k	−34.6%
Net interest	−900k	−1,000k	−100k	−11.1%
Income tax (simplified, 25%)	−191k	−22k	+169k	+88.3%
Net result	573k	67k	−506k	−88.3%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.