FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · May 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	3,565k	3,617k	+52k	+1.4%
Off-hire	−115k	−207k	−92k	−80.3%
Net hire revenue	3,450k	3,409k	−41k	−1.2%
Crew	−1,116k	−1,164k	−48k	−4.3%
Running cost	−875k	−889k	−14k	−1.7%
Supplies	−157k	−160k	−2k	−1.3%
Repairs & maintenance	−192k	−187k	+5k	+2.8%
Lubricants	−105k	−121k	−16k	−15.2%
Insurance	−122k	−123k	−1k	−0.5%
Communications & IT	−35k	−35k	0k	+0.5%
Port costs	−87k	−87k	0k	+0.5%
Certificates & surveys	−52k	−53k	−1k	−1.4%
Spare parts	−122k	−124k	−1k	−0.9%
Bareboat leases	−155k	−155k	0k	+0.0%
Drydock provision	−178k	−178k	0k	+0.0%
Vessel operating result	1,126k	1,023k	−103k	−9.2%
G&A · Finance	−40k	−40k	0k	−1.1%
G&A · Operations	−60k	−60k	0k	−0.1%
G&A · HR	−20k	−20k	0k	−2.3%
G&A · IT	−30k	−35k	−5k	−16.6%
G&A · Management	−50k	−49k	+1k	+1.7%
EBITDA	926k	818k	−108k	−11.7%
Depreciation	−501k	−501k	0k	+0.0%
EBIT	425k	317k	−108k	−25.5%
Net interest	−180k	−198k	−18k	−10.0%
Income tax (simplified, 25%)	−61k	−30k	+32k	+51.5%
Net result	184k	89k	−95k	−51.5%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.