FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD Apr 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	13,800k	13,813k	+13k	+0.1%
Off-hire	−755k	−1,082k	−328k	−43.5%
Net hire revenue	13,046k	12,731k	−315k	−2.4%
Crew	−4,320k	−4,355k	−35k	−0.8%
Running cost	−3,370k	−3,480k	−110k	−3.3%
Supplies	−607k	−600k	+6k	+1.0%
Repairs & maintenance	−741k	−802k	−60k	−8.1%
Lubricants	−404k	−434k	−29k	−7.3%
Insurance	−472k	−474k	−2k	−0.4%
Communications & IT	−135k	−134k	0k	+0.2%
Port costs	−337k	−336k	+1k	+0.3%
Certificates & surveys	−202k	−204k	−1k	−0.7%
Spare parts	−472k	−496k	−24k	−5.2%
Bareboat leases	−600k	−600k	0k	+0.0%
Drydock provision	−712k	−712k	0k	+0.0%
Vessel operating result	4,043k	3,584k	−460k	−11.4%
G&A · Finance	−160k	−159k	+1k	+0.4%
G&A · Operations	−240k	−239k	+1k	+0.3%
G&A · HR	−80k	−80k	0k	−0.3%
G&A · IT	−120k	−131k	−11k	−9.0%
G&A · Management	−200k	−198k	+2k	+1.2%
EBITDA	3,243k	2,776k	−467k	−14.4%
Depreciation	−2,004k	−2,004k	0k	+0.0%
EBIT	1,239k	772k	−467k	−37.7%
Net interest	−720k	−802k	−82k	−11.4%
Income tax (simplified, 25%)	−130k	0k	+130k	+100.0%
Net result	390k	−30k	−419k	−107.6%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.