FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · Apr 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	3,450k	3,488k	+38k	+1.1%
Off-hire	−115k	−295k	−180k	−156.2%
Net hire revenue	3,335k	3,193k	−142k	−4.3%
Crew	−1,080k	−1,122k	−42k	−3.8%
Running cost	−845k	−946k	−101k	−12.0%
Supplies	−152k	−151k	+1k	+0.8%
Repairs & maintenance	−186k	−246k	−60k	−32.5%
Lubricants	−101k	−116k	−14k	−14.2%
Insurance	−118k	−119k	−1k	−1.0%
Communications & IT	−34k	−34k	0k	−0.1%
Port costs	−85k	−85k	−1k	−0.9%
Certificates & surveys	−51k	−52k	−1k	−2.1%
Spare parts	−118k	−143k	−25k	−20.8%
Bareboat leases	−150k	−150k	0k	+0.0%
Drydock provision	−178k	−178k	0k	+0.0%
Vessel operating result	1,082k	797k	−285k	−26.3%
G&A · Finance	−40k	−40k	0k	+0.2%
G&A · Operations	−60k	−61k	−1k	−1.7%
G&A · HR	−20k	−20k	0k	−0.9%
G&A · IT	−30k	−36k	−6k	−20.7%
G&A · Management	−50k	−49k	+1k	+2.5%
EBITDA	882k	591k	−291k	−33.0%
Depreciation	−501k	−501k	0k	+0.0%
EBIT	381k	90k	−291k	−76.4%
Net interest	−180k	−199k	−19k	−10.5%
Income tax (simplified, 25%)	−50k	0k	+50k	+100.0%
Net result	151k	−109k	−260k	−172.3%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.