FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD Mar 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	10,350k	10,326k	−24k	−0.2%
Off-hire	−640k	−788k	−148k	−23.2%
Net hire revenue	9,711k	9,538k	−173k	−1.8%
Crew	−3,240k	−3,234k	+6k	+0.2%
Running cost	−2,525k	−2,534k	−9k	−0.3%
Supplies	−455k	−450k	+5k	+1.1%
Repairs & maintenance	−556k	−555k	0k	+0.0%
Lubricants	−303k	−318k	−15k	−4.9%
Insurance	−354k	−354k	−1k	−0.2%
Communications & IT	−101k	−101k	0k	+0.4%
Port costs	−253k	−251k	+2k	+0.7%
Certificates & surveys	−152k	−152k	0k	−0.3%
Spare parts	−354k	−353k	0k	+0.1%
Bareboat leases	−450k	−450k	0k	+0.0%
Drydock provision	−534k	−534k	0k	+0.0%
Vessel operating result	2,961k	2,787k	−175k	−5.9%
G&A · Finance	−120k	−119k	+1k	+0.4%
G&A · Operations	−180k	−178k	+2k	+1.0%
G&A · HR	−60k	−60k	0k	−0.2%
G&A · IT	−90k	−95k	−5k	−5.1%
G&A · Management	−150k	−149k	+1k	+0.7%
EBITDA	2,361k	2,185k	−176k	−7.5%
Depreciation	−1,503k	−1,503k	0k	+0.0%
EBIT	858k	682k	−176k	−20.5%
Net interest	−540k	−603k	−63k	−11.7%
Income tax (simplified, 25%)	−80k	−20k	+60k	+75.1%
Net result	239k	59k	−179k	−75.1%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.