FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · Mar 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	3,565k	3,600k	+35k	+1.0%
Off-hire	−410k	−567k	−157k	−38.4%
Net hire revenue	3,156k	3,033k	−122k	−3.9%
Crew	−1,116k	−1,113k	+3k	+0.3%
Running cost	−871k	−891k	−19k	−2.2%
Supplies	−157k	−156k	+1k	+0.7%
Repairs & maintenance	−192k	−192k	−1k	−0.3%
Lubricants	−105k	−122k	−18k	−17.0%
Insurance	−122k	−124k	−2k	−1.4%
Communications & IT	−35k	−35k	0k	−0.2%
Port costs	−87k	−87k	0k	+0.2%
Certificates & surveys	−52k	−52k	0k	−0.1%
Spare parts	−122k	−122k	0k	−0.3%
Bareboat leases	−155k	−155k	0k	+0.0%
Drydock provision	−178k	−178k	0k	+0.0%
Vessel operating result	835k	697k	−138k	−16.5%
G&A · Finance	−40k	−40k	0k	+0.7%
G&A · Operations	−60k	−58k	+2k	+2.6%
G&A · HR	−20k	−20k	0k	−1.7%
G&A · IT	−30k	−35k	−5k	−16.9%
G&A · Management	−50k	−49k	+1k	+1.9%
EBITDA	635k	494k	−141k	−22.2%
Depreciation	−501k	−501k	0k	+0.0%
EBIT	134k	−7k	−141k	−105.0%
Net interest	−180k	−202k	−22k	−12.0%
Income tax (simplified, 25%)	0k	0k	0k	—
Net result	−46k	−208k	−162k	−353.4%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.