FP&A · Budget control

Actual vs budget

Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.

Overview P&L Fleet Outlook Cash & scenarios

Month Year to date|Jan Feb Mar Apr May Jun Jul Aug Sep

Income statement · YTD Feb 2026 · USD

Line	Budget	Actual	Var.	Var. %
Gross hire	6,785k	6,725k	−60k	−0.9%
Off-hire	−230k	−221k	+9k	+3.9%
Net hire revenue	6,555k	6,504k	−51k	−0.8%
Crew	−2,124k	−2,121k	+3k	+0.1%
Running cost	−1,654k	−1,643k	+11k	+0.6%
Supplies	−298k	−294k	+4k	+1.3%
Repairs & maintenance	−364k	−363k	+1k	+0.2%
Lubricants	−198k	−196k	+3k	+1.4%
Insurance	−231k	−230k	+1k	+0.4%
Communications & IT	−66k	−66k	0k	+0.7%
Port costs	−165k	−164k	+2k	+0.9%
Certificates & surveys	−99k	−100k	0k	−0.4%
Spare parts	−231k	−231k	+1k	+0.3%
Bareboat leases	−295k	−295k	0k	+0.0%
Drydock provision	−356k	−356k	0k	+0.0%
Vessel operating result	2,126k	2,090k	−37k	−1.7%
G&A · Finance	−80k	−80k	0k	+0.3%
G&A · Operations	−120k	−120k	0k	+0.2%
G&A · HR	−40k	−40k	0k	+0.6%
G&A · IT	−60k	−59k	+1k	+0.9%
G&A · Management	−100k	−100k	0k	+0.1%
EBITDA	1,726k	1,691k	−35k	−2.1%
Depreciation	−1,002k	−1,002k	0k	+0.0%
EBIT	724k	689k	−35k	−4.9%
Net interest	−360k	−401k	−41k	−11.5%
Income tax (simplified, 25%)	−91k	−72k	+19k	+21.1%
Net result	273k	216k	−58k	−21.1%

Costs are shown as negatives; a positive variance is always favorable.

Synthetic data for a fictional company, for illustration only.