FP&A · Budget control
Actual vs budget
Monthly budget control for Northwind Shipping (fictional), an 8-vessel fleet of tankers, bulk carriers and offshore supply vessels. Actuals are closed through Sep 2026. All names and figures are synthetic; the structure mirrors a real budget-control model I ran in shipping.
Income statement · Jan 2026 · USD
| Line | Budget | Actual | Var. | Var. % |
|---|---|---|---|---|
| Gross hire | 3,565k | 3,473k | −92k | −2.6% |
| Off-hire | −115k | −93k | +22k | +19.3% |
| Net hire revenue | 3,450k | 3,380k | −70k | −2.0% |
| Crew | −1,116k | −1,113k | +3k | +0.3% |
| Running cost | −868k | −863k | +5k | +0.6% |
| Supplies | −156k | −154k | +2k | +1.3% |
| Repairs & maintenance | −191k | −190k | +1k | +0.5% |
| Lubricants | −104k | −103k | +1k | +0.6% |
| Insurance | −122k | −120k | +1k | +1.0% |
| Communications & IT | −35k | −34k | 0k | +0.8% |
| Port costs | −87k | −86k | +1k | +1.4% |
| Certificates & surveys | −52k | −52k | 0k | −0.2% |
| Spare parts | −122k | −122k | −1k | −0.8% |
| Bareboat leases | −155k | −155k | 0k | +0.0% |
| Drydock provision | −178k | −178k | 0k | +0.0% |
| Vessel operating result | 1,133k | 1,072k | −61k | −5.4% |
| G&A · Finance | −40k | −40k | 0k | +0.1% |
| G&A · Operations | −60k | −59k | +1k | +1.1% |
| G&A · HR | −20k | −20k | 0k | +0.6% |
| G&A · IT | −30k | −29k | +1k | +1.7% |
| G&A · Management | −50k | −51k | −1k | −2.7% |
| EBITDA | 933k | 872k | −61k | −6.6% |
| Depreciation | −501k | −501k | 0k | +0.0% |
| EBIT | 432k | 371k | −61k | −14.2% |
| Net interest | −180k | −201k | −21k | −11.9% |
| Income tax (simplified, 25%) | −63k | −42k | +21k | +32.9% |
| Net result | 189k | 127k | −62k | −32.9% |
Costs are shown as negatives; a positive variance is always favorable.
Synthetic data for a fictional company, for illustration only.